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Accurate production reporting protects the integrity of the crop insurance program and has continued to be an area of increased scrutiny by RMA. Many producers have seen good yields for 2020, but we caution you to not be complacent just because you did not have a claim. Exercising good discipline in record keeping is essential to protect the value of your coverage and allow you to successfully navigate production audits. We encourage you to certify production as soon as possible so your policy is up to date when making 2021 crop insurance decisions.

As you prepare to report your 2020 production, here are a few reminders:

  1. Each database with planted acres will require total production and a record type. The record type reflects the documentation you used to determine reported production and is identified with a legend on your production report.
  2. Reported production should be adjusted for discounts including moisture. Moisture charts are available to properly shrink wet bushels and can be accessed at: https://www.fmh.com/resources/moisture-and-pack-factors.
  3. Make sure all production (insured and uninsured) is reported.
  4. Upon request you must be able to provide supporting documentation for yields certified by database. Certified yields unable to be substantiated will result in assigned yields negatively impacting your APH, unit structure and coverage. A recent Informational Memorandum (COM-20-005) from RMA cautioned producers about drastic consequences of unacceptable production and farm management records they have seen through recent reviews.
  5. Producers are required to keep complete records (planting, replanting, inputs, harvesting and disposition of the crop) for insured and uninsured acreage for three years after the end of the crop year in which records were certified. The required record retention period can be extended if requested in writing before it ends. While three years is the general rule of thumb there are times where additional years of records can be beneficial (transfer of production, recertification of production due to a new entity, etc.).
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